When you oversee a group of contractors, you’ll need to make sure that when they’re traveling to a new city for work, a few items on the to-do list are ticked off. Of course, depending on the type of role that your team fulfils, this list may differ, but for most contractors, the needs and requirements to do their job in a different location are the same.
So, what are some of the things you need to think about when your contractors are temporarily relocating?
Accommodation
When your team needs to temporarily relocate to a new city for work, you need to ensure that they all have somewhere to stay. This will increase their productivity and help them feel more settled when they’re working onsite.
Ideally, you may want to look into corporate housing options with a company like comfyworkers.com, but if your team is only going to be staying in another city for the short term, it could be worth looking into a B&B or a hotel.
Transportation
In some cases, you can ask your team to get themselves to the new job site. However, many contractor companies offer transportation for their workers, too, as this reduces costs for your team, and, come tax season, it’s usually deductible. Depending on how many people are going, it can be advisable to choose a bus, train, or even a coach.
Contracts
You have a new job for your contractors and your company, so it’s time to draw up the contracts. This will apply to both the new clients, to ensure that all the terms of the job are hammered out, and also to the staff members who’ll be going. The latter is important for taxes and to ensure that all your workersare aware of their pay, their working hours and, of course, what’s required of them when they get to the new job site. Make sure that all of the wording is correct, and if you’re not sure, contact a legal representativefor assistance on the wording of these documents.
Equipment (if needed)
If you run a contracting company that also provides specialized equipment, then it may be the case that when your team is hired, the equipment may be hired, too. In this case, you’ll need to check that the equipment is in proper working order and that you’re able to transport it. You’ll also need to make sure that the members of your team who are qualified to operate the equipment are going to be amongthe staff members who are relocating.
Rotas
Ok, so even if your team is moving temporarily into corporate housing and you won’t be near them for a few months, you still need to draw up the work rotas. This will ensure that your team members aren’t overworked and that they all have the appropriate time off when they’re on location.
As mentioned before, if there’s a piece of equipment that’s going to be traveling too, you may need to ensure that a few members of your team are qualified to operate it, rather than a single person, or that staff member may become overworked.